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Sub-Field: 442.11

Package: IFCAP

PROCUREMENT & ACCOUNTING TRANSACTIONS(#442)-->442.11

Sub-Field: 442.11


Information

Parent File Name Number Package
PROCUREMENT & ACCOUNTING TRANSACTIONS(#442) PARTIAL 442.11 IFCAP

Details

Field # Name Loc Type Details
.001 NUMBER NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>999)!(X<1)!(X?.E1"."1N.N) X
  • LAST EDITED:  OCT 04, 1985
  • HELP-PROMPT:  TYPE A WHOLE NUMBER BETWEEN 1 AND 999
  • DESCRIPTION:  
    This is the number of this partial.
.01 DATE 0;1 DATE

  • INPUT TRANSFORM:  S %DT="ETX" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  SEP 20, 1986
  • DESCRIPTION:  
    This is the date of this partial.
.05 SCHEDULED DELIVERY DATE 1;8 DATE

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y K:Y<1 X I $D(X),$P(^PRC(442,DA(1),0),U,1)]"" K:'$O(^PRC(442.8,"AF",$P(^(0),U,1),X,0)) X
  • LAST EDITED:  JAN 25, 1990
  • HELP-PROMPT:  If this order has been set up with a multiple delivery date/location schedule, enter the SCHEDULED (not the actual) delivery date for this partial.
  • DESCRIPTION:  
    This is the date scheduled for delivery of the partial order.
  • EXECUTABLE HELP:  D DSPD^PRCHREC4
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
1 SUBACCOUNT1 0;2 POINTER TO BUDGET OBJECT CODE FILE (#420.2) BUDGET OBJECT CODE(#420.2)

  • LAST EDITED:  MAY 02, 1985
  • DESCRIPTION:  
    This is the first sub-account on this partial, if applicable.
2 SUBAMOUNT1 0;3 NUMBER

  • INPUT TRANSFORM:  S:X["$" X=$P(X,"$",2) K:+X'=X&(X'?.N1"."2N)!(X>9999999)!(X<0) X
  • LAST EDITED:  MAY 02, 1985
  • HELP-PROMPT:  TYPE A NUMBER BETWEEN 0 AND 9999999
  • DESCRIPTION:  
    This is the amount charged to the first sub-account.
3 SUBACCOUNT2 0;4 POINTER TO BUDGET OBJECT CODE FILE (#420.2) BUDGET OBJECT CODE(#420.2)

  • LAST EDITED:  MAY 02, 1985
  • DESCRIPTION:  
    This is the second sub-account on this partial, if applicable.
4 SUBAMOUNT2 0;5 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>9999999)!(X<0)!(X?.E1"."3N.N) X
  • LAST EDITED:  MAY 02, 1985
  • HELP-PROMPT:  TYPE A NUMBER BETWEEN 0 AND 9999999
  • DESCRIPTION:  
    This is the amount charged to the second sub-account.
5 PROCESSED BY FISCAL? 0;6 SET
  • 'Y' FOR YES;

  • LAST EDITED:  NOV 26, 1985
  • DESCRIPTION:  
    This indicates whether or not the transaction has been processed by Fiscal.
6 WAREHOUSE APPROVED BY 0;7 POINTER TO NEW PERSON FILE (#200)
************************REQUIRED FIELD************************
NEW PERSON(#200)

  • INPUT TRANSFORM:  S DIC("S")="I $D(^(400)),$P(^(400),U,1)=1!($P(^(400),U,1)=4)" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
  • LAST EDITED:  DEC 18, 1992
  • DESCRIPTION:  
    This is the warehouse employee who approved the transaction.
  • SCREEN:  S DIC("S")="I $D(^(400)),$P(^(400),U,1)=1!($P(^(400),U,1)=4)"
  • EXPLANATION:  Must be a Warehouse Person or Manager
7 VALIDATION CODE 0;8 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>30!($L(X)<2) X
  • OUTPUT TRANSFORM:  S Y="/ES/"_$$DECODE^PRCHES1(D0,D1)
  • LAST EDITED:  DEC 09, 1992
  • HELP-PROMPT:  Answer must be 2-30 characters in length.
  • DESCRIPTION:  
    This is the electronic signature of the approving official.
    DELETE AUTHORITY: ^
    WRITE AUTHORITY:  ^
    UNEDITABLE
7.5 VALIDATION VERSION 1;9 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>99)!(X<1)!(X?.E1"."1N.N) X
  • LAST EDITED:  DEC 09, 1992
  • HELP-PROMPT:  Type a Number between 1 and 99, 0 Decimal Digits
  • DESCRIPTION:  
    Version of validation of ESIG
7.7 ESIG CODE 1;10 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>10!($L(X)<2) X
  • LAST EDITED:  APR 12, 1993
  • HELP-PROMPT:  Answer must be 2-10 characters in length.
  • DESCRIPTION:  
    Encoded value used by IFCAP security utilities when confirming the integrity of this record.
8 FINAL 0;9 SET
  • 'F' FOR FINAL;

  • LAST EDITED:  SEP 06, 1986
  • DESCRIPTION:  
    This indicates that the final delivery has been made.
9 OVERAGE 0;10 SET
  • 'Y' FOR YES;

  • LAST EDITED:  NOV 24, 1986
  • DESCRIPTION:  
    This indicates that there was a delivery overage.
10 WAREHOUSE DATE/TIME SIGNED 0;11 DATE

  • INPUT TRANSFORM:  S %DT="ESTX" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  DEC 09, 1992
  • DESCRIPTION:  
    This is the date/time the warehouse signed off on the order.
11 TOTAL AMOUNT 0;12 NUMBER

  • INPUT TRANSFORM:  S:X["$" X=$P(X,"$",2) K:+X'=X&(X'?.N1"."2N)!(X>99999999)!(X<0) X
  • LAST EDITED:  FEB 11, 1987
  • HELP-PROMPT:  TYPE A NUMBER BETWEEN 0 AND 99999999
  • DESCRIPTION:  
    This is the total amount of the partial delivery.
12 DISCOUNT PERCENT/DAYS 0;13 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>10!($L(X)<3)!'(X?.N.".".N1"%".N.L) X
  • LAST EDITED:  FEB 14, 1987
  • HELP-PROMPT:  Enter the Prompt Payment in the following format: 2.24%30
  • DESCRIPTION:  
    This is the discount percent/days.
13 LINECOUNT 0;14 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>999999)!(X<0)!(X?.E1"."1N.N) X
  • LAST EDITED:  FEB 26, 1987
  • HELP-PROMPT:  TYPE A WHOLE NUMBER BETWEEN 0 AND 999999
  • DESCRIPTION:  
    This is the line item count of the partial.
14 RECEIVED BY (PPM OR DELV.PT.) 0;15 POINTER TO NEW PERSON FILE (#200) NEW PERSON(#200)

  • LAST EDITED:  NOV 13, 1992
  • HELP-PROMPT:  Name of the person who signed for the delivery either at the delivery point if it is automated, or the P.A. who verifies the signed delivery document.
  • DESCRIPTION:  
    This is the name of the person who signed for the delivery or the purchasing agent who verifies the signed delivery document.
15 RECEIVED BY VALIDATION CODE 0;16 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>30!($L(X)<2) X
  • OUTPUT TRANSFORM:  S Y="/ES/"_$$DECODE^PRCHES2(D0,D1)
  • LAST EDITED:  DEC 09, 1992
  • HELP-PROMPT:  Electronic signature of the person who received the supplies, at the delivery point.
  • DESCRIPTION:  
    This is the electronic signature of the person who receives the supplies at the delivery point.
    DELETE AUTHORITY: ^
    WRITE AUTHORITY:  ^
    UNEDITABLE
15.5 RCVD BY VALIDATION VERSION 1;11 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>99)!(X<1)!(X?.E1"."1N.N) X
  • LAST EDITED:  DEC 09, 1992
  • HELP-PROMPT:  Type a Number between 1 and 99, 0 Decimal Digits
  • DESCRIPTION:  
    Version of validation of ESIG
15.7 RCVD BY ESIG CODE 1;12 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>10!($L(X)<2) X
  • LAST EDITED:  APR 12, 1993
  • HELP-PROMPT:  Answer must be 2-10 characters in length.
  • DESCRIPTION:  
    Encoded value used by IFCAP security utilities when confirming the integrity of this record.
15.8 RCVD BY VALIDATION DATE/TIME 1;15 DATE
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  S %DT="ESTX" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  DEC 09, 1992
  • DESCRIPTION:  
    Date/time record was validated
16 DATE RECEIVED (AT DELV.PT.) 0;17 DATE

  • INPUT TRANSFORM:  S %DT="ET" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  JUL 02, 1987
  • HELP-PROMPT:  Date/Time that supplies were received at the delivery point.
  • DESCRIPTION:  
    This is the date/time that supplies were received at the delivery point.
17 RECEIVED BY (AT DELIVERY PT.) 0;18 POINTER TO NEW PERSON FILE (#200) NEW PERSON(#200)

  • LAST EDITED:  NOV 13, 1992
  • HELP-PROMPT:  For delivery points with automated receiving, the name of the person who signed for a delivery.
  • DESCRIPTION:  
    This is the name of the person who signed for the delivery at the delivery point.
18 RECV.REPORT TRANS.TO AUSTIN 0;19 FREE TEXT

  • INPUT TRANSFORM:  S DIC="^PRCF(421.2,",DIC(0)="QEM",DIC("S")="I $P(^(0),""-"",2)=""RR""" D ^DIC K DIC S X=$P(Y,"^",2) K:Y=-1 X
  • LAST EDITED:  JUN 21, 1988
  • HELP-PROMPT:  Enter Station Mailman Message Number Format: Station no.-"RR"-P.O.No.-Partial No. ex: 662-RR-C85003-2
  • DESCRIPTION:  
    This is the Station MailMan Message Number format.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
19 LOG BATCH NO.(RECEIVING) 1;1 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>20!($L(X)<9) X
  • LAST EDITED:  MAR 14, 1989
  • HELP-PROMPT:  Created automatically when new LOG code sheets for receiving are generated. Made up of PURCHASE ORDER NUMBER concatenated with partial as follows: Station No._"-"_P.O.No._"."_Partial No.
  • DESCRIPTION:  
    This is the LOG batch number for receiving.  The field is set automatically when receiving is entered, and turned off after Personal Property Management generates code sheets.
19.2 LOG RR CODE SHEETS DONE? 1;6 SET
  • 'Y' FOR YES;
  • 'N' FOR NO;

  • LAST EDITED:  MAY 17, 1991
  • HELP-PROMPT:  Set automatically when receiving is entered, turned off after PPM generates receiving code sheets (LOG/GSA/DLA).
  • DESCRIPTION:  
    Set automatically when receiving is entered, and turned off after Personal Property Management generates receiving code sheets (LOG/GSA/DLA).
  • CROSS-REFERENCE:  442^AF^MUMPS
    1)= K:X'="N" ^PRC(442,"AF","N",DA(1),DA) I X="N" S ^PRC(442,"AF","N",DA(1),DA)=""
    2)= K ^PRC(442,"AF","N",DA(1),DA)
    This X-REF keeps track of all PARTIAL receipts that have not had any LOG code sheet created for them.
    SET will remove this X-REF when this field's data value is not "N".  SET will only create the X-REF when this field's data value is "N".
    KILL will just remove the "N" valued X-REF for the entry.
19.3 LOG CODE SHEETS SENT BY 1;3 POINTER TO NEW PERSON FILE (#200) NEW PERSON(#200)

  • INPUT TRANSFORM:  S DIC("S")="I $D(^(400)),""24""[($P(^(400),U,1))" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
  • LAST EDITED:  DEC 18, 1992
  • HELP-PROMPT:  Name of PPM clerk who marked the LOG Receiving code sheets for transmission (signed them).
  • DESCRIPTION:  
    This is the person who sent the code sheet.
  • SCREEN:  S DIC("S")="I $D(^(400)),""24""[($P(^(400),U,1))"
  • EXPLANATION:  Only a PPM Clerk or Manager may sign LOG code sheets
19.4 LOG CODE SH. VALIDATION CODE 1;4 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>30!($L(X)<2) X
  • OUTPUT TRANSFORM:  S Y="/ES/"_$$DECODE^PRCHES3(D0,D1)
  • LAST EDITED:  DEC 09, 1992
  • HELP-PROMPT:  Electronic Signature of PPM Clerk who created and signed LOG code sheets for Receiving. ANSWER MUST 2-30 CHARACTERS IN LENGTH.
  • DESCRIPTION:  
    This is the electronic signature of the person who sent the code sheet.
19.5 DATE SIGNED 1;5 DATE

  • INPUT TRANSFORM:  S %DT="ESTXR" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  DEC 09, 1992
  • HELP-PROMPT:  Date/Time LOG Receiving code sheets were signed by PPM clerk (marked for transmission).
  • DESCRIPTION:  
    This is the date the code sheet was signed.
19.6 RECV.CODE SHEET NO.(DEPOT) 1;7 POINTER TO CALM/LOG CODE SHEET FILE (#423) CALM/LOG CODE SHEET(#423)

  • LAST EDITED:  MAY 22, 1989
  • HELP-PROMPT:  Pointer to CALM/LOG code sheet file, to indicate that LOG code sheet has been sent for release of DEPOT receiving (which requires only 1 code sheet for entire receipt)
  • DESCRIPTION:  
    This is the pointer to the CALM/LOG code sheet file, to indicate that a LOG code sheet has been sent for release of DEPOT receiving.
19.7 LCS VALIDATION VERSION 1;13 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>99)!(X<1)!(X?.E1"."1N.N) X
  • LAST EDITED:  DEC 09, 1992
  • HELP-PROMPT:  Type a Number between 1 and 99, 0 Decimal Digits
  • DESCRIPTION:  
    Version of validation of ESIG
19.8 LCS ESIG CODE 1;14 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>10!($L(X)<2) X
  • LAST EDITED:  APR 12, 1993
  • HELP-PROMPT:  Answer must be 2-10 characters in length.
  • DESCRIPTION:  
    Encoded value used by IFCAP security utilities when confirming the integrity of this record.
20 DIETETIC COST PERIOD 1;2 SET
  • '1' FOR First Report;
  • '2' FOR Second Report;
  • 'N' FOR No Report;

  • LAST EDITED:  APR 03, 1989
  • HELP-PROMPT:  Enter Dietetics Cost Period for Reporting. Should be 1 for items received between the 1st and 15th of the month, 2 for items received after the 15th.
  • DESCRIPTION:  
    This is the Dietetic Cost Period for reporting, which is 1 for items received between the 1st and 15th of the month, and 2 for items received after the 15th.
21 ORIGINAL PARTIAL 1;16 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>99)!(X<1)!(X?.E1"."1N.N) X
  • LAST EDITED:  AUG 17, 1994
  • HELP-PROMPT:  Type a Number between 1 and 99, 0 Decimal Digits
  • DESCRIPTION:  
    This is the original partial value entered before doing the adjustment voucher.
22 FMS BATCH SEQUENCE NUMBER 0;20 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>999)!(X<1)!(X?.E1"."1N.N) X
  • LAST EDITED:  NOV 16, 1994
  • HELP-PROMPT:  For modification partials, enter a number between 1 and 999
  • DESCRIPTION:  This field contains the sequential number portion of the batch number which appears in Segment #1 of Receiving Report records if the Partial is an Modification document. The batch number consists of the following:
    3-digit station # plus 3-digit (padded if necessary) sequential number.  This sequential number rolls around from 999 back to 1, if necessary.  This batch number is used by FMS during processing to screen out duplicate
    submissions.
23 ACCOUNTING PERIOD MONTH/YEAR 1;17 DATE

  • INPUT TRANSFORM:  S %DT="E" D ^%DT S X=Y K:Y<1 X I $D(X) K:$E(X,4,5)<1 X S:$D(X) X=$E(X,1,5)_"00"
  • LAST EDITED:  JAN 30, 1995
  • HELP-PROMPT:  Enter Calendar Month and Year of the Accounting Period (i.e. 10/94 for Oct 1994)
  • DESCRIPTION:  For ease of data entry, this field stores the Calendar Month and Year in which this receiver should be processed. During transmission to IFRR/INRR and FMS, this value is converted to the Fiscal Year and Sequence Number
    of that month within that Fiscal Year before being placed in the transmission record.  (i.e. Oct 1994 is converted to 011995) Note:  To be properly processed, when this receiver is sent, the value of this field must be
    an open accounting period.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
24 ADJUSTMENT/AMENDMENT NUMBER 0;21 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>999)!(X<1)!(X?.E1"."1N.N) X
  • LAST EDITED:  OCT 03, 2001
  • HELP-PROMPT:  This field is populated when an adjustment/amendment is done via a VISTA option. Please do not manually enter.
  • DESCRIPTION:  
    Adjustment or Amendment number of PO.
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